Race Regulations

About Transilvania Bike Trails Race

Transilvania Bike Trails Race (TBT Race), one of the most spectacular MTB competitions in Romania, will take place on August 16, 2025. Now in its 11th edition, the race starts and finishes in the village of Saschiz, Mureș County, in the Transylvania region. The first edition took place in 2014 in Viscri. This event is not just a competition, but an exploration of local traditions through cultural activities, concerts, and artisanal products prepared by the communities in the area. Participants can taste traditional dishes and benefit from various accommodation options – from rustic guesthouses to campsites specially arranged for them.

TBT Race is more than a race – a festival and a an invitation to discover the Transylvanian Hills region. The routes of this competition pass through picturesque Saxon villages such as Viscri, Criț, Meșendorf and Cloașterf, all connected by paths specially arranged for participants. The fairytale landscapes include dense forests, green fields and fortified churches protected by UNESCO, offering participants a unique experience.

Venue

The event starts and finishes in Saschiz, near Brasov (GPS data: 46.19490584295911, 24.95990734397877). The start place is located 97 kilometers from Brasov and 121 km from the International Airport from Sibiu.

Race Routes Overview

The TBT Race offers three distinct route options to accommodate various levels of riders:

• Long Route: Approximately 78 km, designed for experienced cyclists.
• Medium Route: Around 42,5 km, suitable for intermediate riders.
• Short Route: About 24 km, ideal for beginners and children.

All courses pass through the courtyards of fortified churches, while the long route additionally pass by the Saschiz fortress.

Competition Organizer

The organizers of the TBT Race are the NoMad Multisport Sports Club and the ADEPT Transilvania Foundation.

Race Categories

The age category is determined based on the age the participant turns within the calendar year, regardless of whether their birthday is before or after the race date.

*Note: Licensed athletes, as well as experienced riders seeking a challenge that matches their skill level and a full race experience, will participate in the long route.

**Note: The minimum age for the adult accompanying a child in the Family category is 18 years. The accompanying adult may use an electric bike to ride with the child.

eBike

***eBike – Non-Competitive Category — full regulations and additional information available ➡️ here.

Information Regarding the Participation of Minors

Minimum Age Requirement

• The minimum age for individual participation is 14 years.
• Minors under the age of 14 may be accepted by exception if they:
  • Are licensed with the Romanian Cycling Federation, or
  • Can demonstrate the necessary experience to complete the course safely and without an accompanying adult, on either the short or medium route.

Category Placement for Exceptions

• Medium Route: Male 14–18 years or Female Under 35 category
• Short Route: Male Open or Female Open category

Exception Procedure

• The participation request must be submitted by a parent via email to info@nomadmultisport.ro, including details about the minor’s experience and training.
• Registration will be validated only in the presence of the parent at the registration kit pickup desk, where the parent will sign a ➡️ Parental Consent and Liability Waiver.

Family Category – Child + Parent/Adult Companion

This category is open to teams consisting of one adult (parent, guardian, or relative) and one child.

Requirements:

• Throughout the entire course, participants must ride together, and the adult must keep the child in constant view.
• It is the adult’s responsibility to ensure that:
  • The child does not get lost or separated from their teammate.
  • The child is instructed to wait if accidentally separated.
  • If lost, the child must contact the adult or report to the nearest checkpoint. Ideally, they should carry a working mobile phone or tracking device (e.g., GPS watch, AirTag) to help locate them in an emergency.

Timing & Ranking (Family Category)

• The time difference between the two team members at both checkpoints and the finish line must not exceed 30 seconds.
• The team’s ranking will be based on the time of the second team member to cross the finish line.
• If the 30-second limit is exceeded, the team will be disqualified and will not appear in the rankings.

Prohibited Actions

• ❗ Any form of physical assistance (pushing, towing, etc.) is strictly forbidden.
• The adult’s role is to supervise and protect the child, not to provide an unfair advantage over other participants.
• If evidence of rule violations is presented, the team may be penalized or disqualified.

TBT Race Kids

For the little ones, we have a dedicated event — TBT Race Kids — taking place the day after the main race. More details are available on the dedicated page ➡️ Regulament TBT Race Kids.

Number of Participants

The total number of participants on the main race day is limited to 1,400. The allocation of places is as follows:

• 🟥Long Route (78 km)  – 250 places
• 🟩 Medium Route (41.5 km) – 750 places
• 🟦Short Route (24 km)  – 300 places

For the 🟨 TBT Race Kids event  – 150 places.

Registration Process and Race kit pickup

• Online Registration
  • Open from March 25 to August 14
  • Participants must complete the ➡️ online registration form.
• On-Site Registration
  • Available at the Race Office in Saschiz, Mures
  • Date: August 15
  • According to the ➡️ posted schedule

Participation Fee

The fee amount depends on the payment period. Full details on participation fees can be found ➡️ here.

Payment methods

• By card at the time of online registration, until August 14, 2025, 17:00.
• Bank Transfer: RO02UGBI0000132014804RON, CIF 29441005, Clubul Sportiv NoMad Multisport.
• In cash* at the Race Office in Saschiz, on August 15 between 12:00 – 21:00 (*subject to availability).

Important!

On race day (August 16) no new registrations or payments will be accepted — only race kits may be collected, according to the ➡️ posted schedule.

Special Note – Romanian National Cup (CNR)

Registrations for the Romanian National Cup close on August 14 (10:00), and license validation will take place only on Friday, August 15, 2025.

Participation Cancellation Policy

• The participation fee is non-refundable (in accordance with Government Ordinance No. 34/2014, Article 16, paragraph (l)) and cannot be transferred toward another future event organized by us.
• Participants who are unable to compete (due to emergency, injury, or other justified reason) may transfer their registration to another person by submitting a written request to info@nomadmultisport.ro no later than August 11, 2025.
• A transfer fee of 30 lei applies, payable by bank transfer to IBAN RO02UGBI0000132014804RON.
• In the event of a no-show at the start, disqualification, withdrawal, or abandonment for any reason, the participation fee will not be refunded.
• Force Majeure Clause
  • The participation fee is also non-refundable in the event of force majeure — circumstances beyond the organizer’s control that make it impossible or unsafe to hold the event.
  • Examples include: extreme weather conditions, natural disasters, pandemics, government restrictions, or security incidents.

Liability Waivers

• ➡️Participant Liability Waiver & Declaration of Responsibility Form – Adult
• ➡️Declarație pe proprie răspundere – Minor
  
• ➡️Liability Waiver Form for Participants in the TBT Race Kids

By registering for this competition, participants accept and agree to abide by the event regulations and the provisions set forth in the liability waiver. For minors, the waiver must be completed and signed by the parent, legal guardian, or authorized representative.

Course Map / Race Map

Full details can be found here ➡️ https://tbtrace.ro/traseu-tbt-race

Start

Participants must line up at the start according to the allocated starting blocks, based on the route selected during registration.

The starting order is as follows:

• Elite racers
• National Cup (licensed athletes)
• Long Route competitors
• Medium Route competitors
• Short Route competitors
• The start will be given collectively, at the MC’s signal, with a countdown: 10, 9, 8… 2, 1, START!

Course Signage and Marking

• 🔴 Long Route: Marked with pink dots, orange CST tape, printed signs (black text on a white background) for direction and warning, and pink arrows for changes in direction
• 🟢 Medium Route: Marked with green dots 
• 🔵 Short Route: Marked with blue dots 

Marking Details:

• Dot markings are placed at regular intervals along the route (typically on the right side, or on the left when necessary).
• In open areas, tape sections of approximately 0,8–1 m will be attached to trees, branches, or other visible points.
• Directional and warning signs are mounted on trees at a height of about 1 m, or on wooden stakes in open sections..
• Spray markings:
  • Dots indicate the correct direction.
  • X marks an incorrect direction.
  • Arrows indicate a change in direction.

Feed Zones

• Long Route: 6 zones offering hydration and nutrition
• Medium Route: 5 zones offering hydration and nutrition
• Short Route: 3 zones offering hydration and nutrition

First Aid

• Basic first aid will be available at the venue throughout the race.
• Any medical treatment required beyond this, as well as any related costs after the event, will be the participant’s responsibility.
• Closest Hospitals are: Spitalul Municipal Sighișoara, Strada Zaharia Boiu 40 (21 km) and Spitalul Clinic Județean de Urgență Brașov, Calea București 25, Brașov (97 km).

Prizes

The updated list can be found ➡️ here

Mandatory Equipment & Recommendations

Helmet

Wearing a cycling helmet is mandatory for all participant categories, both during the competition and during training sessions.

• The helmet must be properly adjusted and fastened under the chin.
• An XC-type helmet is recommended for greater comfort and optimal ventilation.

Race Number

• The race number must be mounted on the front of the handlebar, clearly visible and undamaged.
• It is strictly forbidden to cut, drill, or alter the race number in any way.
• Avoid wrapping it around the handlebar or positioning it so that it is difficult to identify during the race or to read in photos for later indexing.
• The race number must remain in place until you cross the finish line or in case of withdrawal.

Bicycle

Only human-powered bicycles are allowed, with the following exceptions:

• Family Category – adult companions may use electric bikes (eBikes).
• Non-Competitive eBike Category – eBikes are permitted.
• Related events (e.g., Fun Stage Race) – eBikes are allowed for recreational rides and training.

Accepted bicycles:

• MTB/off-road bikes in good working condition.
• Gravel bikes for participants registered in the dedicated gravel category on the medium route.

Repairs & Replacements

• Participants may repair or replace any component of the bicycle except the frame.
• Complete bike changes are not allowed — riders must cross the finish line with the same frame and the same race number mounted on the handlebar.

Stops on the Course

• In case of minor mechanical issues (e.g., flat tire, adjustments), refueling, or other stops, competitors must move off the trail to avoid endangering others.
• Stops must be made at the side of the trail, in a safe location, without blocking the path or road.

Recommended items:

• Water bottle or isotonic drink, preferably mounted in a bottle cage.
• Protective eyewear (against insects, branches, dust, and mud).
• Repair kit: pump, spare tube, patches, tire levers, multitool.
• For tubeless: puncture repair plug.
• Spare derailleur hanger and chain quick link.
• Mobile phone protected from moisture, kept in a waterproof case or bag — useful for emergencies, evacuation, or taking photos/videos on the course.
• Pre-race training: at least 3–4 rides on similar rough terrain with comparable elevation gain.

Important:

• No headphones or other audio devices — it is essential to hear what is happening around you.
• For an authentic experience, enjoy nature and the race atmosphere. Do not use audio devices (earphones, speakers, radios, or other communication gadgets) to avoid incidents or collisions.
• Overtaking: clearly announce with “Track!” (Romanian: “Loc!”) and indicate the side (“Passing on the right”).
• Familiarize yourself with the course and markings before race day.

Organizer’s Responsibilities

• Distribute starter kits to all registered participants.
• Mark the race course.
• Set up hydration points and checkpoints along the route.
• Offer cash prizes, trophies, and medals to winners.
• Set up checkpoints along the course, ensure participants pass them in the correct order, and record finish times using a chip timing system.
• Ensure safety at the start and finish areas by providing security and medical support.
• Provide each finisher with a medal.
• Share technical details and information prior to the race.
• Should adverse weather conditions arise, the organizer may, at its discretion, modify the course, reschedule, or cancel the competition.

Organizer’s Status:
“NoMad Multisport” is a non-profit entity with no commercial objectives, no profit-making activities, and no employees. The TBT Race is not a product or service offered for profit; it is an amateur sporting event made possible entirely through the contributions of sponsors, partners, and participants, as well as our passion for outdoor activities, the work we carry out beyond our regular jobs, and the dedication of our volunteers.
Note: The organizer is not liable if, during the race, spectators or the public alter or damage the course markings.

Participant Responsibilities

• Own Risk Acknowledgement: Participation is entirely at the competitor’s own risk, with full awareness of the potential hazards associated with the event.
• Timing Chip: Competitors are required to wear the timing chip (attached to bib number) issued during race kit collection at registration validation. Loss or damage of the chip during the race will result in exclusion from the official results.
• Following Instructions: Participants must comply with the directions of course marshals and law enforcement officers. In the absence of officials, they are required to follow traffic regulations and proceed with caution.
• Accidents and Damages: In the event of an accident or any material damage (such as to a bicycle or other equipment), competitors participate entirely at their own risk and, by registering, forfeit any right to seek compensation.
• Knowledge of Regulations: Participants are expected to be familiar with the race regulations, prepare and inform themselves in advance, and pay close attention during the technical briefing. Any information shared by the organizers through official channels (website, Facebook, email, SMS, audio) is considered official, even if not included in this document.
• Reporting Accidents: In the event of an accident, competitors must report it at the nearest checkpoint or call the emergency number displayed on their race number or dial 112. If necessary, and if capable, they should provide first aid, otherwise, they should await professional assistance.
• Environmental Protection: Competitors must respect environmental protection rules and must not discard waste on the course.
  Littering on the course will result in disqualification or penalties, as appropriate.
• Withdrawal or Disqualification: In case of withdrawal or disqualification, the competitor must inform the organizer and return the timing chip at the nearest checkpoint, at the finish line, or to an organizer’s representative, if it is a separate device and not affixed to the race number.
• Respect for Others: Competitors are expected to avoid any actions that could endanger spectators, vehicles, carts, animals, or local residents present on the race course.

Protests & Appeals

Any competitor who believes they have been disadvantaged by any action or decision during the race may file a protest to the race jury after crossing the finish line.

• When: Within 15 min of finishing (for incidents) or within 15 min of results posting (for results protests).
• Who: Must be submitted in writing by a club representative.
• Fee: 300 lei (refunded if upheld).
• Where: To the chief referee.
• Top 5 Rule: If lodged by a top five finisher, the awards ceremony is delayed until a decision is made.
• Final: Race jury decisions are final.

Note: Tools and spare parts may be carried if they pose no danger to anyone.

Copyright & Media Rights

The organizer reserves the right to use, either directly or through assignment to event partners, any photographic, video, or audio material featuring TBT Race competitors, taken during the event (including at the start/finish lines and podium ceremonies).
Anyone wishing to use such materials must request permission by emailing info@nomadmultisport.ro and must acknowledge the event from which the materials originate.

Force Majeure

In the event that the race is prevented by force majeure and/or adverse weather conditions, the organizer reserves the right to make any necessary adjustments, including modifying, postponing, suspending, extending, or altering the course of the competition.

Regulation Changes

The organizer reserves the right to modify these regulations at any time, as often as necessary, without prior notice. Any such changes will be published on the official TBT Race website.

Data Protection & Privacy

By registering for the competition, participants give their explicit consent for the organizer to collect and process their personal data for purposes strictly related to the organization and conduct of the TBT Race.

Personal data will be used for: 

• Managing registrations and participation records.
• Timing, ranking, and publishing race results.
• Communication with participants before, during, and after the event (e.g., schedule updates, safety notices).
• Production and distribution of event-related materials (including photos, videos, and promotional content).
• Compliance with legal obligations.

Data Retention

• Personal data will be retained only for as long as necessary to fulfill the purposes for which it was collected, and in accordance with applicable legal requirements.
• Certain basic event records (e.g., name, race category, finishing time) may be kept for historical and statistical purposes.

Data Sharing

Data will not be shared with third parties, except:

• Service providers essential to event organization (e.g., timing companies).
• Authorities, where required by law.

Publication of Results

By participating, competitors acknowledge and accept that their name, category, and race results may be made public on:

• The official TBT Race website.
• The organizer’s social media channels.
• Press releases and partner media platforms.

Media Rights

By participating, competitors consent to the use of their image, voice, and likeness in photographs, videos, and other media captured during the event.

• These may be used by the organizer and event partners for promotional, informational, and archival purposes without financial compensation.

Participant Rights (GDPR)

Participants have the right to request access, correction, or deletion of your personal data by emailing info@nomadmultisport.ro.